Job Opportunity in Ottawa

The Embassy of Belgium in Ottawa is recruiting
a Trilingual Executive Assistant to the Ambassador

The offer:

  • A varied job with responsibility and visibility in a pleasant international environment;
  • Contract of indefinite duration, starting on April 15th 2019;
  • Competitive and secure salary and working conditions.

Main tasks:

  • First point of contact for persons wishing to be in contact with the Ambassador;
  • Management, coordination and co-organization of the Ambassador’s agenda (meetings, correspondence, travels, visits, etc.);
  • Administration relating to the Ambassador’s professional expenses;
  • Correspondence and contact with amongst others the Belgian Ministry of Foreign Affairsand Canadian government officials;
  • Maintenance of a data base relating to the Ambassador’s professional contacts;
  • Support with the organization of events and public diplomacy initiatives of the Embassy.

Main skills and competences:

  • Fluent in French, English and Dutch (written and oral);
  • Proficient with computer programs such as Outlook, Word, Excel and PowerPoint;
  • Have an affinity and fondness for Belgium, its culture, food and humor;
  • Good communicator and pleasant colleague within a small team;
  • Ability to respect deadlines and to work autonomously and accurately;
  • Tactfulness and confidentiality

Others:

A prior similar work experience and knowledge of Canadian and Belgian institutions are an asset. Enthusiasm, flexibility and eagerness to learn quickly are assets too.

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Applications or questions relating to the job description should be sent to the attention of Mr. Patrick Deboeck, head of administration, at Patrick Deboeck@diplobel.fed.be

Deadline for applications: February 10th, 2019

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